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Under the Local Government Transparency Code 2014, Hannington Parish Council are required to publish their expenditure, at least quarterly (Financial Monitoring), and produce year-end audited financial accounts annually (Final Accounts). The Parish Council publish details of all transactions, including all items of expenditure, consistent with Local Government Association guidance.  The financial year runs from 1st April to 31st March

Hannington Parish Council is required to publish the following information (online) every year:

  • All items of expenditure above £100
  • End of year accounts
  • Annual Governance Statement
  • Internal audit report
  • List of Councillor's responsibilities [allocated to them by the Council].  Hannington Parish Council has, to date, not delegated any responsibilities to Councillors, but has retained authority to the full Council.  However, the Council has identified 'lead' Councillors on certain specific issues such as Footpaths, Broadband/IT and Highways. 
  • The details of public land and building assets (Asset Register)

Use the drop down menu to select the accounting year that you are interested in.  Within each year, the files have been sub-divided into THREE HEADINGS:

I. Budget, Grants and Precept - This section records what the Parish Council has agreed as its Budget for the forthcoming year.  The meeting to agree the Budget is usually held in December.  However, it may be deferred to January if it is waiting for further information from BDBC on the Council Tax and Precept Regulations that will apply.  The Budget decision will take into account the anticipated cash balance as at 1st April, the predicted expenditure in the year (1st April to 31st March), the income it anticipates from various grant sources, and the Precept it will request BDBC to collect on its behalf through the levying of the Council Tax.  The combination of these factors will generate a predicted cash balance as at the end of the financial year ie 31st March.  The cash balance at the end of the year should be sufficient and adequate to cover anticipated and planned administrative costs AND provide a sufficient reserve to cover any reasonably anticipated one-off items of expenditure.  In 2016/17,the registration of the Village Green in Hannington was transferred from Kingsclere PC to Hannington PC.  As a result of this, the Parish Council agreed it would be prudent to create a 'Provision for the Repair and Maintenance of the Unadopted Roads'. 

2. Financial Monitoring - The Clerk presents a report at each of the four meetings in the year that identifies all receipts and payments to date, plus those further items of income and expenditure that are predicted to be received/ spent by the end of the financial year.  The receipts and payments are analysed in the same format as the Budget, thereby enabling a direct comparison at each meeting of how the latest financial monitoring statement compares with the Budget that was agreed by the Council.  Any substantial variances are then explained.  At each meeting, in accordance with internal audit recommendations and 'good practice', the Parish Council formally agrees to the cheque payments that have been made, and, where known, authorises the Clerk to make known future payments in line with the budget provision.  The financial monitoring statement includes a bank reconciliation statement.  The financial statement also shows the latest predicted cash balance at the year end, based on actual receipts and payments received/made to date, and the income/expenditure reported to be made by the end of the year.

3. Final Accounts including Audit Reports - This section includes the Financial Statement prepared as at 31st March, together with a wide range of supporting documents that the Clerk/Responsible Finance Officer is required to submit to the internal and to the external auditors such as the copy of the Cash Book, Bank Statements, Fixed Asset Register, etc that constitute the Final Accounts.  In addition, the Clerk/RFO is also asked by the auditors to forward to them copies of other 'regulatory' documents such as the Corporate Governance Questionnaire (completed by the Chairman), the Minutes approved by the Council, the Council's Insurance Policy and Schedule, the Council's Risk Register.  

Included in this Section, are the copies of the Internal and External Audit Reports that were formally presented to the Council, by the Clerk, together with the Minutes that record both their receipt and the decisions taken by the Council with regards the Recommendations from the auditors.

Chris Pottinger,

Clerk/Responsible Finance Officer

11th March 2017