1. Budget, Grants and Precept
The Council, at its meeting 13th December 2016 noted the financial monitoring statement 2016-17 for the period up to 6th December 2016 and AGREED the Budget 2017-18. .
FINANCIAL REPORT TO HANNINGTON PARISH COUNCIL 13th December 2017 PURPOSE OF REPORT
1. To inform the Parish Council of the latest Projected Outturn 2016/17: based on information as at 6th December 2016,
2. To provide a Draft Budget 2017/18, for approval
3. To seek agreement from the Parish Council to the requests for the Precept and Grants 2017/18 from BDBC
2. Financial Monitoring
Extract from Minute 15.b May 2016 Council meeting - "The Clerk did not provide a Revised Budget (Financial Monitoring Statement) [to the May 2016 meeting] as the only material change [to the report in February 2016] had been the successful application for £500 grant towards the set-up costs for the Parish Council electronic web page and library, which would be offset by equivalent costs during the year."
Below are copies of the Cover reports and the Financial Monitoring Statements for the THREE Council meetings held in Sept 2016, December 2016, and February 2017.
3. Final Accounts and Audit Reports
Below is a list of the documents required,by the Internal Auditors for their completion of the audit. The list will be annotated to show the dates at which the various documents were sent by the Clerk. The list includes all the Statements and Supporting Papers including a copy of the Cash Book showing ALL the transactions in the year.
The draft Final Accounts 2017/18 were presented to the Parish Council meeting on 8th May 2018 as Agenda Item 14.a for approval. Copies of the core documents are available below. They include:-
* list of documents required by internal audit,
* 26th Sept 2017 - 15.a Internal Audit Report 2016/17 including the Council's the points raised and the actions taken by Parish Council on the TWO recommendations from Internal Audit, and the single observation raised by the external auditor on the 2016/17 Accounts.
* 20th March 2018 - 15. Corporate Governance Questionnaire. The questionnaire is issued by the internal auditor. It is to be completed by the Chairman, and NOT by the Clerk. The CGC for 2017/18 Accounts was considered by the Council at its meeting 20th March 2018 (in advance of the year end). This was to facilitate the internal auditor being able to scrutinise the 'governance arrangements during the year' by way of viewing the supporting documents such as Standing Orders, Financial Regulations, Risk Registers etc.
* 8th May 2018 - 14.a(ii) Draft Final Accounts 2017/18... Financial Statement, with explanations of the variances between Outturn and Budget, This was approved by Council and signed by Chairman and Clerk
* 8th May 2018 - 14.a (iii) Cash Book 2017/18 transactions; receipts and payments. This was approved by Council and signed by Chairman and Clerk
* 8th May 2018 - 14.a(iv) Asset Register as at 31st March 2018. This was approved by Council at its March meeting and signed by Chairman and Clerk. Council 8th May confirmed there were no changes to the Asset Register since March.
* 8th May 2018 - 14.a(v) Annual Return: Section 1 - Annual Governance Statement . This was approved by Council and signed by Chairman and Clerk.
* 8th May 2018 - 14.a(vi) Annual Return: Section 2 - Accounting Statements plus a copy of the draft Final Accounts 2017/18... the Financial Statement [14.a(ii)] has been reformatted to meet external audit requirements for grouping receipts and payments with explanations of the differences between the Outturn 2017/18 and the Outturn 2016/17 (external audit requirement).
* 8th May 2018 - 14.a(vii) Internal Audit Report 2017/18. Copy of the full Internal Auditor's report. The consideration of the report by Council and the DECISIONS and ACTIONS taken by the Council, following the auditor's recommendations, are detailed elsewhere on the website within the Minutes of the 8th May meeting (see Minute Reference 14.a(vii).
In addition to Internal Audit, the Parish Council is also scrutinised by the Government appointed 'External Auditors'. Included within their control documents is a Section 'Annual Internal Audit Report 2017/18 to be completed by the Internal Auditors. A copy of the completed and signed report (dated 28th April 2018) was presented to Council 8th May 2018, and is reproduced below.
Classification of Hannington Parish Council as 'Exempt' from External Audit. Parish Councils with receipts and payments of less than £25,000 may seek exemption, subject to other requirements also being fulfilled. Council received a report from the Clerk suggesting the Council applied for 'exemption'. Having been informed that the Council would still be subject to the full 'Internal Audit', the Council unanimously agreed this course of Action., and authorised the Chairman and Clerk to sign the Certificate of Exemption (copied below).
Public Inspection of Accounts 2017-18 1st June to 10th July 2018
A key element of 'public scrutiny' is the ability of the public to 'inspect' the Council's Accounts. Accordingly, the public are informed by way of this statement, that the Accounts are available for inspection for a period of 30 working days from 1st June 2018 to 10th July 2018 between the hours of 10.00 to 16.00 on weekdays. If you wish to inspect the accounts, please contact the Clerk, Chris Pottinger by phone: 01256 780136 or by email: firstname.lastname@example.org to make an appointment.
All Councils are required to publish the following information (online through a website is acceptable):
a. All items of expenditure above £100 (see extract of Cash Book)
b. Final Accounts 2017-18
c. Annual Governance Statements (also known as the Annual Return Sections 1 and 2)
d. Internal Audit Report
e. List of Parish Councillors responsibilities. NOTE: the Parish Council has NOT delegated any responsibilities to individual councillors. However, some Cllrs had 'lead' responsibilities on certain topics e.g. Cllr Janusz Hertz (Broadband and GDPR), Cllr Clare Kinnear (footpaths).
f. Details of public land and building assets (Asset Register). Following the successful transfer of the Registration from Kingsclere PC to Hannington Parish Council, the latter now has 'ownership' of the village green. Details can be found on the website under 'Village Green'.